Houston Smart Instrumentation LTUF Organizational Charter


Name of the Organization

The organization will be called the Houston Smart Instrumentation Local Technical User Forum, hereafter referred to as "Houston SI LTUF".



The Houston SI LTUF is a group of Hexagon’s Asset Lifecycle Intelligence (ALI) divisions Intergraph’s Smart ® Instrumentation Software Product users joined by a common interest in applying those products to the field of Smart Instrumentation Engineering, Design, Drafting, and Maintenance.


  • To act as a forum for the exchange of information between Houston SI LTUF members.
  • To provide information to Hexagon ALI Intergraph concerning the present and future application needs and interests of Houston SI LTUF members.
  • To provide a forum and communications pathway for Hexagon ALI Intergraph to respond to the Houston SI LTUF community.
  • To foster a relationship where Hexagon ALI Intergraph relates to the Houston SI LTUF membership as the collective, representative voice of its broad user base.


The Houston SI LTUF may adopt the necessary rules and procedures to achieve its goals by majority vote of the member companies, vote to be ratified at a general membership meeting. Any rules passed at a Houston SI LTUF meeting shall be distributed to the Houston SI LTUF members-at-large in published form.



Attendance at the Houston SI LTUF is open to any Hexagon ALI Community member. Membership voting rights within the Houston SI LTUF are limited to those SI LTUF members that are users of Hexagon ALI Intergraph Smart Instrumentation products. There is no cost associated with membership in the Houston SI LTUF.


No more than one voting member from each company represented in the overall attended membership shall be allowed to vote on motions made at a Houston SI LTUF business meeting. Each represented company with more than one member present at a business meeting shall select a single representative for the voting member company and inform the chair of said selection.


Executive Officers of the Houston SI LTUF

A Chairperson, Vice Chairperson, Secretary, and Past Chairperson will govern the Houston SI LTUF as executive officers.

Houston SI LTUF Executive Officer's Duties

The Chairperson is the Chief Executive Officer of Houston SI LTUF. Officers duties are as follows:

The Chairperson shall:

  • Be responsable for, and presiding at, meetings of the Houston SI LTUF.
  • Act as liaison between Houston SI LTUF and other Technical User Forum organizations.
  • Have general supervision over all Houston SI LTUF affairs.
  • Plan, organize, and lead the meetings of the Houston SI LTUF.
  • Communicate meeting plans and agendas to Houston SI LTUF members.
  • Be in contact with Hexagon ALI Intergraph's representatives involved in SmartPlant Instrumentation products and solicit input from them at the meetings of the Houston SI LTUF. It is expected that the Chairperson, or his/her suitable designee, attend the annual HxGN conference per calendar year.
The Vice-Chairperson shall:
  • At the request of the Chairperson, or in the Chairperson's absence, perform all the duties of the Chairperson.
  • Work with the Chairperson to accomplish the goals and meet the needs of the Houston SI LTUF.
  • Succeed the office of Chairperson if the Chairperson is unable to continue as Chairperson, of if the Chairperson resigns.
  • Maintain a current list of all the members and member organizations
  • Maintain the Houston SI LTUF's Conferences on the SmartPlant Instrumentation Users Forum including updating access lists and archiving messages as appropriate.
The Secretary shall:
  • Transcribe and archive the minutes of each Houston SPI LTUF meeting.
  • Report the outcome of each meeting in the form of meeting notes to the Houston SPI LTUF membership.
The Past Chairperson shall:
  • Advise and assist the current Chairperson to ensure an orderly transition and continuation of Houston SI LTUF activities.
  • Chair the nominating committee for the selection of new officers.

Term of Office

Houston SI LTUF officers shall be elected every twelve (12) months for a 12-month term that begins at the start of the calendar year.

Election of Officers

The Houston SI LTUF Chairperson, Vice Chairperson, and Secretary shall be elected by the Houston SI LTUF membership.

Termination of Office

Lack of attendance at two- (2) consecutive meetings in a twelve- (12) month period shall be cause for removal from office of any executive officer at the discretion of the executive committee. The vacated office shall be filled by special election at the next general membership meeting. An officer should consider relinquishing an executive position if business or other needs preclude their routine attendance. Upon an officer 's initiation, they can absolve themselves of a held position prior to the end of the term by requesting the Executive Committee hold a special election.



Houston SI LTUF Sub-committees may be appointed by the Chairperson to facilitate projects associated with the purpose, goal and means of the Houston SI LTUF. Makeup, membership, and duration of the committees shall depend on the needs of the project and shall be determined by the executive officers. The Committee chairperson shall coordinate the efforts of the committee to focus, develop, and resolve the assigned task of that sub-committee. This person shall also communicate regularly with the Houston SI LTUF Chairperson and report on committee progress at each Houston SI LTUF quarterly meeting. This role will terminate upon successful conclusion of the committee 's tasks.


Hexagon ALI Intergraph Participation

  • Hexagon ALI Intergraph is strongly encouraged to have at least one representative at each Houston SI LTUF meeting. Consistency in Hexagon ALI Intergraph's choice of participating personnel is also strongly encouraged.
  • Hexagon ALI Intergraph should support the member's participation by utilizing their connections to members' company's management (i.e., support the Houston SI LTUF chairperson's attendance at the annual Technical Conferences and Global TUF meetings).



General Membership meetings are scheduled 4 times annually and are to be held within each quarter of the year. Meetings may be conducted in person and/or online virtual meetings with members responding to invitations with their attendance or a request for a virtual connection. Additional committee meetings may be called by the Houston SI LTUF executive officers.



Recommendations for Amendments to the charter may be made upon a motion from the floor and subsequent approval of two-thirds of the voting membership. Email shall be considered as a method for disseminating such recommended amendments to the voting membership, with any resultant voting to be ratified at a general membership meeting.